Executive Secretary – (210002QU)

 Position Objective: –

The job holder will be responsible for providing comprehensive support to the CIA as well as take care of team admin responsibilities.

Key Responsibilities: –

1. Organizing meetings, including scheduling & sending reminders.
2. Coordinating travel arrangements of CIA (both domestic and international) and create trip itineraries.
3. Managing the executive’s day-to-day calendar, including making appointments and prioritizing the most sensitive matters.
4. Providing administrative assistance, such as researching on topics asked by the CIA, preparing communications on the executive’s behalf.
5. Maintaining comprehensive and accurate corporate records, documents and reports.
6. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
7. Processing invoices of business partners & ensure payment gets processed within time.
8. Maintaining confidentiality and using a high degree of discretion.
9. Arranging staff-welfare activities like Annual Corporate party, Festival Celebrations, and Happiness Initiatives.
10. Managing the team’s training schedule, planning the training content with the senior managers in internal audit department and organizing recognition activities for Internal Audit teams across UAE & KSA.
11. Reviewing and reporting weekly timesheet for each member by engagement to ensure adherence to allocated timelines.

 –

Primary Location

: United Arab Emirates

Job

: Administration

Organization

: Common Concept

Schedule label /الجدول الزمني

: Regular

Shift

: Standard

Job Type

: Full-time

Job Posting/نشر تسمية الوظيفة

: May 20, 2021, 2:34:51 PM